Post by msc on Mar 18, 2015 13:29:40 GMT
The MSC can confirm that the Annual General Meeting of the Supporters’ Club is scheduled for Wednesday 22 April. The meeting will be held at ‘Arry’s Bar at the Den and will start at 7pm. It would be helpful if you could advise us in advance if you intend to attend. Please send your name and membership number to info@millwallsupportersclub.co.uk or see one of the committee members at the Blue Bus before home games.
The MSC constitution has not been reviewed for many years. In order to update and strengthen the constitution, a number of amendments are proposed. The existing constitution requires that the proposed amendments are publicised at least fourteen days prior to the AGM, and so are detailed here, along with new, additional clauses. A vote on their adoption will be held at the AGM. The existing constitution can be viewed at the MSC website – go to the ‘MSC’ link at the top of the homepage and follow the ‘constitution’ link. For those that don’t have access to the internet, paper copies of the constitution are available from members of the MSC committee at the Blue Bus from about two hours to fifteen minutes before home match kickoffs. If neither of these options are convenient, please contact the MSC using one of the options detailed on these pages and we will discuss alternative arrangements with you.
2. OBJECTIVES
2.1 To improve communication between Millwall FC (MFC) and its supporters, represent the views of its membership and encourage and assist MFC to take proper account of the interests of its members.
2.3 To organise the election of a suitable member of the MSC to be the supporter director on the board of the football club.
3. MEMBERSHIP
3.1Membership to MSC is gained automatically when a supporter either becomes a member or season ticket holder of Millwall Football Club.
3.3 All MSC members are entitled to stand for election to serve on the MSC committee, providing they give 14 days' notice ahead of the AGM of their intention to stand. Notice of intention to stand should be made to the current serving committee in writing by post or via e-mail. Candidates may be asked and expected to attend a meeting with members of the existing committee to discuss the candidacy.
3.4 Candidates for the role of supporter director must be active MSC committee members, with a minimum of twelve months' continuous service, a satisfactory attendance and performance record, and not subject to any MFC restrictions, at the time the election is called. The candidate must follow the election procedure; meet the laid down criteria for the role; and be supported by a proposer and three seconders, all of whom must be active MSC members and not subject to any MFC restrictions.
4. THE MSC COMMITTEE
4.1 The MSC committee shall be made up of no less than four and no more than thirteen MSC members.
4.2 On an annual basis, and at the AGM, either four or one third (whichever is the lower) of the thirteen committee seats will, as a minimum, become available for re-election. Should there be more than four potential new committee members standing for election, the number of existing committee seats made available will increase accordingly, to a maximum of six.
4.3 Re-election of existing members to a new year's committee will initially depend on their attendance at the previous year’s monthly meetings. Should this be equal, then attendance at meetings two years prior will be considered. This being equal, the decision will be made by the drawing of lots.
4.4 Candidates for the role of MSC chairman must be active MSC committee members, with a minimum of twelve months' continuous service, a satisfactory attendance and performance record, and not subject to any MFC restrictions.
The chairman will be elected by the standing committee at the first committee meeting after the AGM but must also be acceptable to the majority of those that served on the committee in the preceding year. If there are no committee members that served in the preceding year, then the chairman is elected by the standing committee.
In the event of a tied vote involving the previous year's chairman, the standing chairman will prevail and will serve for the next year."
4.5 Where more than one candidate contests the role of chairman, with none having served in that role before, and a tied vote occurs, then the chairmanship for the coming year will be decided by the casting vote of the existing chairman, should (s)he still hold the position. Should this not be the case, the casting vote will be made by one of the other existing honorary officers, in order of precedence: vice chairman, secretary, treasurer. Should the election still be unresolved, the chairmanship will be decided by the drawing of lots.
4.6 The committee will also elect a vice chairman, secretary and treasurer using the same voting procedure as that for chairman. Should there be insufficient committee members of twelve months' satisfactory standing for each role, this criterion of twelve months' standing will be set aside.
4.7 Any serving committee member whose conduct is considered detrimental to the MSC or its reputation, or who conducts themselves in a manner considered unacceptable by the majority of the committee, may be forced to relinquish their position if voted by the majority of the committee. In the event of an equal vote, the chairman shall have the casting vote.
Should committee members be unable to attend any meeting, they must give their apologies in advance to the secretary. Committee members should understand that failure to attend two out of three consecutive MSC committee meetings without good reason, may attract sanction.
4.8 If the post of any committee member should fall vacant during a term, the service committee shall have the power to fill the vacancy, subject to a majority vote, until the next AGM.
Each meeting of the MSC committee must be attended by a quorum of in excess of 50% of standing committee members.
5. MSC COMMITTEE ACTIVITIES
The MSC committee will
5.1 Provide support, advice and represent alongside, if requested, any member involved in disciplinary procedures instigated by MFC.
5.2 Make all best efforts, using all available media, to collect the views of the majority of the membership.
5.3 Represent the interests of the membership in all aspects of attending games, both at home or away.
5.4 Monitor the conduct and performance of the supporter director to ensure they meet the criteria of the Terms of Reference. If the committee considers either or both of these to have fallen below the acceptable standard, the committee will inform the football club. Subject to mutual agreement, a new election will be held.
5.5 Organise events to encourage the positive social aspects of MSC membership.
6. GENERAL MEETINGS
6.3 An Extraordinary General Meeting (EGM) may be called upon the request of 25% of the general membership. Notice of the intention to hold an EGM and the reason should be served on the secretary in writing. The EGM must be held no later than 21 days following receipt of this notice.
6.4 The chairman of the committee shall hold both a deliberative and a casting vote at any MSC meeting.
6.5 Any change to the MSC constitution shall require a two thirds majority acceptance vote of those members present at the vote.
6.6 Any proposal to change the constitution must be submitted in writing to the secretary within seven days of the announcement of the AGM. The secretary must then publicise the proposal(s) in the remaining fourteen day period, allowing these to be submitted for discussion and vote at the AGM.
The MSC constitution has not been reviewed for many years. In order to update and strengthen the constitution, a number of amendments are proposed. The existing constitution requires that the proposed amendments are publicised at least fourteen days prior to the AGM, and so are detailed here, along with new, additional clauses. A vote on their adoption will be held at the AGM. The existing constitution can be viewed at the MSC website – go to the ‘MSC’ link at the top of the homepage and follow the ‘constitution’ link. For those that don’t have access to the internet, paper copies of the constitution are available from members of the MSC committee at the Blue Bus from about two hours to fifteen minutes before home match kickoffs. If neither of these options are convenient, please contact the MSC using one of the options detailed on these pages and we will discuss alternative arrangements with you.
2. OBJECTIVES
2.1 To improve communication between Millwall FC (MFC) and its supporters, represent the views of its membership and encourage and assist MFC to take proper account of the interests of its members.
2.3 To organise the election of a suitable member of the MSC to be the supporter director on the board of the football club.
3. MEMBERSHIP
3.1Membership to MSC is gained automatically when a supporter either becomes a member or season ticket holder of Millwall Football Club.
3.3 All MSC members are entitled to stand for election to serve on the MSC committee, providing they give 14 days' notice ahead of the AGM of their intention to stand. Notice of intention to stand should be made to the current serving committee in writing by post or via e-mail. Candidates may be asked and expected to attend a meeting with members of the existing committee to discuss the candidacy.
3.4 Candidates for the role of supporter director must be active MSC committee members, with a minimum of twelve months' continuous service, a satisfactory attendance and performance record, and not subject to any MFC restrictions, at the time the election is called. The candidate must follow the election procedure; meet the laid down criteria for the role; and be supported by a proposer and three seconders, all of whom must be active MSC members and not subject to any MFC restrictions.
4. THE MSC COMMITTEE
4.1 The MSC committee shall be made up of no less than four and no more than thirteen MSC members.
4.2 On an annual basis, and at the AGM, either four or one third (whichever is the lower) of the thirteen committee seats will, as a minimum, become available for re-election. Should there be more than four potential new committee members standing for election, the number of existing committee seats made available will increase accordingly, to a maximum of six.
4.3 Re-election of existing members to a new year's committee will initially depend on their attendance at the previous year’s monthly meetings. Should this be equal, then attendance at meetings two years prior will be considered. This being equal, the decision will be made by the drawing of lots.
4.4 Candidates for the role of MSC chairman must be active MSC committee members, with a minimum of twelve months' continuous service, a satisfactory attendance and performance record, and not subject to any MFC restrictions.
The chairman will be elected by the standing committee at the first committee meeting after the AGM but must also be acceptable to the majority of those that served on the committee in the preceding year. If there are no committee members that served in the preceding year, then the chairman is elected by the standing committee.
In the event of a tied vote involving the previous year's chairman, the standing chairman will prevail and will serve for the next year."
4.5 Where more than one candidate contests the role of chairman, with none having served in that role before, and a tied vote occurs, then the chairmanship for the coming year will be decided by the casting vote of the existing chairman, should (s)he still hold the position. Should this not be the case, the casting vote will be made by one of the other existing honorary officers, in order of precedence: vice chairman, secretary, treasurer. Should the election still be unresolved, the chairmanship will be decided by the drawing of lots.
4.6 The committee will also elect a vice chairman, secretary and treasurer using the same voting procedure as that for chairman. Should there be insufficient committee members of twelve months' satisfactory standing for each role, this criterion of twelve months' standing will be set aside.
4.7 Any serving committee member whose conduct is considered detrimental to the MSC or its reputation, or who conducts themselves in a manner considered unacceptable by the majority of the committee, may be forced to relinquish their position if voted by the majority of the committee. In the event of an equal vote, the chairman shall have the casting vote.
Should committee members be unable to attend any meeting, they must give their apologies in advance to the secretary. Committee members should understand that failure to attend two out of three consecutive MSC committee meetings without good reason, may attract sanction.
4.8 If the post of any committee member should fall vacant during a term, the service committee shall have the power to fill the vacancy, subject to a majority vote, until the next AGM.
Each meeting of the MSC committee must be attended by a quorum of in excess of 50% of standing committee members.
5. MSC COMMITTEE ACTIVITIES
The MSC committee will
5.1 Provide support, advice and represent alongside, if requested, any member involved in disciplinary procedures instigated by MFC.
5.2 Make all best efforts, using all available media, to collect the views of the majority of the membership.
5.3 Represent the interests of the membership in all aspects of attending games, both at home or away.
5.4 Monitor the conduct and performance of the supporter director to ensure they meet the criteria of the Terms of Reference. If the committee considers either or both of these to have fallen below the acceptable standard, the committee will inform the football club. Subject to mutual agreement, a new election will be held.
5.5 Organise events to encourage the positive social aspects of MSC membership.
6. GENERAL MEETINGS
6.3 An Extraordinary General Meeting (EGM) may be called upon the request of 25% of the general membership. Notice of the intention to hold an EGM and the reason should be served on the secretary in writing. The EGM must be held no later than 21 days following receipt of this notice.
6.4 The chairman of the committee shall hold both a deliberative and a casting vote at any MSC meeting.
6.5 Any change to the MSC constitution shall require a two thirds majority acceptance vote of those members present at the vote.
6.6 Any proposal to change the constitution must be submitted in writing to the secretary within seven days of the announcement of the AGM. The secretary must then publicise the proposal(s) in the remaining fourteen day period, allowing these to be submitted for discussion and vote at the AGM.